CivilPilot

Subcontractor management software

Pay subcontractors for work that was actually done.

Work orders, progress, RA bills, retention and advances for every subcontractor, with a portal they can use.

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  • 7-day free trial
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  • Made in India

Subcontractor register, Work orders, Progress, RA bills, Subcontractor portal

RA bills shouldn’t be an argument. CivilPilot ties every bill to the work order and the progress recorded against it. 

What you can do

Subcontractor management software, done properly.

Subcontractor register

Contact details, trade, GSTIN and PAN.

Work orders

Line items with quantities and rates, retention and advance.

Progress

Record progress against each work order line.

RA bills

Raise running-account bills with retention held back.

Subcontractor portal

Send a secure link so subcontractors can report their own progress.

Bundles of ribbed steel reinforcement bars lying on red soil, seen from above
Built for site and office

Part of one project record.

Subcontractor management isn’t another app to keep in sync. It shares projects, people, approvals and costs with everything else in CivilPilot.
  • Works in any phone or computer browser
  • Approvals with who, when and why
  • Role-based access for every person
  • Counts toward the project budget and P&L
How it works

Three steps. Every day.

  1. 01

    Issue a work order

    Agree items, quantities, rates and retention.

  2. 02

    Record progress

    Your team, or the subcontractor through the portal, records work done.

  3. 03

    Bill and settle

    Raise the RA bill and see what is still owed.

Works with

Better together.

Modules that share this project record.

Free guides

Guides for subcontractor management

Formats and templates you can use today, with or without CivilPilot.

Money & billing· 7 min read

RA Bill Format: Meaning, Calculation and Free Template

What an RA (running account) bill is, how cumulative RA-1, RA-2 billing works, the deductions to show, a worked example and a free Excel RA bill format.

Read the guide
Money & billing· 6 min read

Retention Money in Construction: How It Works in India

How retention money in construction works: what is held back, when it is released, the defect liability period and tracking it per subcontractor.

Read the guide
Money & billing· 6 min read

Work Order Format for Civil Work (Free Template)

A work order format for civil work and subcontractors: the clauses to include, a sample with items and rates, and how to track progress and billing.

Read the guide
FAQ

Questions, answered

Still unsure? Book a 30-minute call and ask us anything about your sites.

Book a demo

Start counting what your sites really use.

Set up your first project today. Your site engineers can send their first daily report this afternoon.

Start 7-day free trialBook a demo
  • 7-day free trial
  • No credit card
  • Cancel anytime
  • Made in India